The City of Charlevoix
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Bids & Request for Proposals

The City of Charlevoix may advertise bids and requests for proposals on this portion of the web site.  City staff and elected officials strive to make financially responsible decisions in awarding bids to qualified businesses and making purchases by considering many factors such as cost, quality of work, time constraints, reputation, specialization, location, etc. 

Bids over $10,000 must be approved by City Council. 

Please be aware that the City has Local Bidders Preference Policy in place to support local businesses when practical and within specific financial guidelines.  This policy was passed on November 16, 2009 and is available online.  Please click here to download the policy. 

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CURRENT BIDS AND/OR REQUEST FOR PROPOSALS

MARION CENTER PROPERTY SALE

The City of Charlevoix will accept bids for the vacant lot located at 1522 Bridge Street until Monday, May 22, 2017 at 10:00 am EDT at the office of the City Clerk, City of Charlevoix, 210 State Street, Charlevoix, MI 49720.  Bids must be in a sealed envelope and clearly marked “Marion Center Property Bid” on the exterior of the package. Emailed, faxed, and late proposals will not be accepted for any reason.

The property has 143’ of street frontage on Bridge Street (US 31) and is slightly irregular shape with 44,000 sq ft more or less or 0.74 acres.  The property is zoned General Commercial.

Bids should include a clear and final purchase price for the property. The buyer may also indicate the proposed use for the site and the timeline for development. The City Council may consider the use of the site as a factor when awarding the sale.

Additional information may be viewed here. All questions are to be directed to City Manager Mark L. Heydlauff at 231-547-3270 or markh@cityofcharlevoix.org.

The City of Charlevoix reserves the right to accept any proposal, to reject any or all proposals, and to waive any irregularities in any proposal deemed in the interest of the City of Charlevoix.  

 

PAVEMENT MARKING SERVICES

Sealed bids are now being accepted by the City of Charlevoix for Pavement Marking of Roadways and Parking Lots.

Bids will be received in a clearly marked envelope labeled - “Pavement Marking Bids 2017”, until 10:00 A.M, local time, May 4, 2017, at the Charlevoix City Clerk’s office 210 State Street, Charlevoix, MI 49720 at which time they shall be publicly opened and read. The City of Charlevoix reserves the right to reject any or all bids and waive any irregularities in their best interest.

Complete specifications are available at the Charlevoix City Manager’s office and here. A copy of the City of Charlevoix’s Local Bidder Preference Policy is also available on the City website.

 

TAXIWAY A REHABILITATION

The City of Charlevoix is seeking sealed bids for the rehabilitation of Taxiway A at the Charlevoix Municipal Airport. The proposed Work includes the following: Approximately 5,000 tons of new bituminous asphalt airfield pavement, rehabilitation of existing asphalt pavement, drainage improvements, taxiway edge lighting and signage improvements, new REIL’s, pavement markings, and restoration. The complete advertisement may be viewed here.

A MANDATORY Pre-Bid Conference for this project will be held on May 2, 2017, at 10:00 a.m. (local time) at the City of Charlevoix City Hall, located at 210 State Street, Charlevoix, Michigan 49720.

Sealed bids will be received by the City of Charlevoix Clerk, at City Hall, 210 State Street, Charlevoix, Michigan, 49720, until 2:00 p.m. (local time), on May 11, 2017, at which time and place all bids will be publicly opened and read aloud. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

 

CITY HALL HVAC UPGRADES

The City of Charlevoix is requesting sealed, competitive bids for the purpose of HVAC upgrades for City Hall, 210 State St Charlevoix MI 49720, as outlined in the Contract Documents.  The work includes chiller replacement, boiler replacement, minisplit replacement, temperature control commissioning with upgrades and preventative maintenance bids.  Interested Mechanical Contractors may bid on individual portions or a combined bid.  The complete advertisement may be viewed here, bid drawings here.

Bids will be received by Joyce Golding, City Clerk until 10:00 a.m. EDT on Tuesday, May 9, 2017 [Addendum Bid Opening], at which time bids will be publicly opened and read aloud.  The bid shall be submitted in a sealed package clearly marked as “City Hall HVAC Bid”.  Packages should be sent or dropped off to: Charlevoix City Clerk, 210 State St, Charlevoix, MI  49720.   Electronic or facsimile bids will not be considered.  Late bids will not be considered. 

Project specifications may be viewed on Tuesday April 18, in the City Manager’s Office, 210 State St Charlevoix MI 49720. Project specifications will also be available online and available for purchase at Contractors’ Cost at the Builders Exchange of Northwest Michigan.   

There will be a pre-bid inspection scheduled after a bidders list is established.  Attendance is only mandatory for Prime Mechanical Bidders.   

A copy of the “Local Bidders Preference Policy” can be viewed at the City website.

The City of Charlevoix reserves the right to accept or reject any or all part of the bid for any and all reasons and to waive irregularities deemed to be in the best interest of the City of Charlevoix, and reserves the right to select a contractor other than the low bidder without cause.


 

Complete specifications are available in the links above and at the Charlevoix City Manager’s office. All bids must be submitted in correctly marked sealed packages to the City Clerk's office by the date and time listed in the bid description. A copy of the City of Charlevoix’s Local Bidder Preference Policy is also available on the City website.

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Equal Access and Non-discrimination

 

 

Equal Access and Non-discrimination

 

The City of Charlevoix is committed to ensuring that the fundamental principles of equal opportunity are upheld in all decisions involving our employees and contractors/consultants, and to ensuring that the residents of our city are afforded access to our programs and services.

 

To that end, no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any City of Charlevoix program or activity on the grounds of race, color, national origin, income, sex, age, disability, or limited English proficiency.  The City of Charlevoix assures all its program and activities will be free from discrimination whether those programs and activities are federally funded or not.

 

The City of Charlevoix designates the City Manager as the Title VI officer with the responsibility of ensuring that the City of Charlevoix complies with Title VI regulations.

 

Inquiries concerning the City of Charlevoix policies, investigations, complaints, compliance with applicable laws, regulations, and concerns regarding compliance with Title VI may be directed to the City Manager, 210 State Street, Charlevoix, Michigan 49720, 231-547-3270.

 

This policy statement will be circulated throughout the City of Charlevoix and included by reference in all contract agreements, programs, and services administered by the City of Charlevoix.

 

Title VI Non-Discrimination Plan

Title VI Complaint Form

 

Limited English Proficiency (LEP) Guidelines and Procedures

Translator Resource List

Census I-Speak Cards

 

Although the City of Charlevoix website is updated frequently, it may not be as current as information available at City Hall.  Information contained in the City Code section is intended for reference only and should be verified by calling the Clerk’s office at (231) 547-3250 or the City Manager’s office at (231) 547-3270.

The City of Charlevoix | 210 State Street | Charlevoix, MI 49720 | Phone: 231-547-3270 | Fax: 231-547-3617
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